1. Introduction
These Terms and Conditions ("Terms") govern your access to and use of the B P Collins LLP Client Portal ("Portal"), a secure online platform provided by B P Collins LLP ("we," "us," or "our"). By accessing and using the Portal, you ("Client" or "you") acknowledge and agree to be bound by these Terms. Should you disagree with any provision herein, you must refrain from accessing or using the Portal. This platform facilitates information exchange and is subject to these terms, alongside our General Terms and Conditions [Should this be linked?] provided in your engagement letter, and any specific Client Portal Access Terms and Conditions. In instances of conflict, the engagement letter terms will prevail.
2. Access and Registration
2.1. Access is restricted to authorised Clients of B P Collins LLP who have been issued secure login credentials, subject to verification and acceptance.
2.2. You are solely responsible for maintaining the confidentiality and security of your login credentials, including your username and passwords. Disclosure to unauthorised parties is strictly prohibited, and clients must take all reasonable steps to prevent unauthorised access.
2.3. You agree to notify us immediately in writing of any unauthorised access to or security breach.
2.4. We reserve the right to suspend or terminate your access to the Portal without prior notice in cases of suspected Terms violations, conduct to our interests, or legitimate security concerns.
3. Portal Utilisation: Scope and Limitations
3.1. The Portal provides access to information and services, including but not limited to: [document sharing, invoice viewing, project updates, secure messaging – anything else?]. This information is provided for your convenience and informational purposes, and should not be construed as definitive advice.
3.2. You agree to use the Portal only for lawful purposes and in accordance with all applicable laws and these Terms. You must not use the Portal in any way that could damage, disable, or impair the Portal or interfere with any other party's use of the Portal. You must not use the portal to transmit any illegal, harmful, or offensive content.
3.3. You are responsible for the accuracy and completeness of all information submitted via the Portal. B P Collins LLP relies on this information and disclaims liability for errors or omissions arising from inaccurate client data.
3.4. We reserve the right to modify, suspend, or discontinue any aspect of the Portal features without prior notice, endeavouring to provide reasonable notice where practicable.
4. Intellectual Property
4.1. All Portal content and materials, including but not limited to text, graphics, logos, images, and software, are the property of B P Collins LLP or its licensors and are protected by intellectual property laws. All rights are reserved.
4.2. You are granted a limited, non-exclusive, and non-transferable licence to access and use the Portal for its intended purpose: facilitating communication and accessing engagement-related information. Reproduction, distribution, or modification of Portal content without prior written consent is prohibited, except as expressly permitted herein.
5. Data Security and Privacy
5.1. We take reasonable and proportionate measures to protect client data, adhering to applicable data protection laws. However, absolute security cannot be guaranteed.
5.2. Our collection and use of your personal information are governed by our Privacy Policy, which is incorporated by reference and available at: https://www.bpcollins.co.uk/privacy-policy/. You are deemed to have read and accepted these terms.
5.3. You acknowledge that communications through the Portal may be monitored and recorded for security, compliance, and training purposes, subject to applicable laws.
6. Limitation of Liability
6.1. The Portal is provided "as is" and "as available," without warranties regarding accuracy, completeness, or reliability of the Portal or its content.
6.2. To the fullest extent permitted by law, we shall not be liable for any direct, indirect, incidental, consequential, or punitive damages arising from Portal use [, except for liability for death or personal injury caused by our negligence, or for fraud or fraudulent misrepresentation].
6.3. We shall not be liable for any loss or damage caused by viruses, denial-of-service attacks, or other technologically harmful materials, except where directly attributable to our negligence.
7. Indemnification: Client Responsibility
7.1. You agree to indemnify and hold B P Collins LLP harmless from any claims, damages, or expenses arising from your Portal use or your Terms violations, including reasonable legal fees.
8. Governing Law and Dispute Resolution
8.1. These Terms are governed by and construed in accordance with the laws of England and Wales.
8.2. Any dispute arising from these Terms are subject to the exclusive jurisdiction of the courts of England and Wales.
9. Amendments: Terms Modification
9.1. We reserve the right to modify these Terms at any time. We will post the revised Terms on the Portal, with material changes notified by email or prominent notice on the Portal.
9.2. Your continued use of the Portal use following Terms changes constitutes acceptance of the revised Terms.
10. Contact Information
10.1. If you have any questions or concerns about these Terms, please contact us at portal@bpcollins.co.uk.
B P Collins LLP
13 March 2025
